Run a useful go-or-pause meeting before each move phase

1. Restate the proposed phase. Identify the work transferring, the intended timing and the service that must continue elsewhere. Use the current version so nobody approves an earlier scope by mistake.

2. Check the evidence. Ask the responsible people to confirm the applicable destination readiness conditions. Distinguish a completed task from an accepted result. Preserve any limits on what has been confirmed.

3. Review changes since the last assessment. Include relevant customer work, resource availability and property or supplier changes. A phase that was feasible last week may now conflict with a new commitment.

4. Address exceptions. For each open point, state its consequence, the person who can resolve it and whether it prevents the proposed action. Do not record a material gap merely as something to watch.

5. Record the authorised outcome. Proceed for a defined scope, pause for a named answer, or return a changed proposal for assessment. Include the conditions and who must be told.

The duration should follow the decision. A short agenda helps preparation; it does not justify rushing an unresolved technical or contractual question.

In a fictional phase, ordinary repeat work is ready to transfer, but an unresolved inspection route affects a second product family. The meeting should not record “site ready” simply because most tasks are complete.

The authorised people might consider a smaller phase, subject to the required assessment and commitments, or pause until the remaining route is accepted. The record should explain the actual outcome and any revised scope. It should also identify who tells sales which orders the new site can accept.

Check the fallback plan before an action becomes hard to reverse. A plan that depends on returning to the old site needs an actual accepted arrangement, not an assumption made during the meeting.

Put the decision into the shared move programme. Notify the affected people through the agreed route, including those who were not at the meeting. Keep one current decision record rather than several informal accounts of what was approved.

If the decision changes surplus availability, update the UK Auction Group enquiry through the authorised business contact. State the equipment scope and release condition affected. A go decision for part of the operation should not become an instruction to release every old asset.

Use Phased moves and continuity for the connected transition controls.