Decide which site can authorise dispatch during the move

Consider a fictional order for twenty assemblies. The new site finishes the work. The old site still holds the required inspection function. The dispatch team at the new site sees a production-complete entry and starts arranging shipment.

That entry does not answer whether the assemblies have been accepted. Nor does a general statement that the first relocation phase passed its trial. The order needs its own applicable release decision.

Record the following handoff information:

1. The order reference and precise batch or items covered.
2. The current physical location and accountable job owner.
3. The work completed and any outstanding inspection or query.
4. The person authorised to record the relevant acceptance decision.
5. The accepted quantity and any explicit exclusions or conditions.
6. The dispatch authorisation, followed by the actual quantity and shipment reference.

Keep these fields in the existing controlled business process where possible. A new spreadsheet that competes with the ordinary order system can create a second, conflicting version of release status.

The live-order routing guide helps identify which site owns the order. Dispatch control adds the later question of whether the specified goods may leave.

Suppose twelve of the twenty assemblies are accepted and eight remain under review. The record should identify the twelve and the authorised scope of any partial shipment. The business must also check the customer's applicable requirements before changing how the order is fulfilled.

Do not leave a bare entry saying "released" against the whole order. The old site could interpret it as all twenty, while the new site interprets it as the twelve already packed. Ask how both teams see the same current decision and how a changed decision reaches them.

If inspection availability is the obstacle, review inspection capacity during relocation. Dispatch pressure should not silently change the acceptance process.

Record actual dispatch promptly through the agreed process. Include any difference from the planned shipment so another team does not send a replacement or duplicate without understanding what happened. Give open discrepancies a named owner.

Use accepted and fulfilled work when judging restart capacity. A busy dispatch area can contain goods that are packed but still waiting for a decision.

Some equipment may become surplus as the new operating route settles. When enquiring with UK Auction Group, distinguish equipment still supporting order acceptance or dispatch from items the business has released for sale discussion. A planned move date alone does not establish that distinction.

More transition decisions appear in the phased-move hub.