Arrange a working address for business post after exit
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Arrange a working route for business post before access to the old premises ends. Identify the senders whose correspondence still matters, where it is expected to arrive and who will handle it. A forwarding intention is not a tested receiving arrangement.
Ordinary mail handling and official or legal address requirements are separate questions. Ask the relevant advisers and providers what changes are needed for the business. This guide does not prescribe a registered-office change or claim a redirection service covers every kind of delivery.
List senders by the action their post may require
Start with suppliers, customers, banks, professional advisers and relevant public bodies already connected with the business. Ask the responsible person which accounts still use the premises address. Include occasional correspondence that may not appear in a recent week’s post.
Prepare a sender-and-address plan:
| Sender or account | Address currently used | Required decision | Receiving owner | Check |
|---|---|---|---|---|
| Identified relationship | Confirmed record, not a guess | Approved address update, provider enquiry or adviser question | Person authorised to receive and refer it | Evidence the instruction and route work |
Use the supplier commitments map to find accounts requiring an address review. Keep official notifications with the relevant authorised process rather than assuming this table completes them.
Agree who may handle the contents
The receiving person needs to know which post they may open, where records go and how urgent or private correspondence is referred. Confirm those arrangements with the business’s information owner. Do not give a general instruction to pass all mail to another occupier.
For a fictional example, a continuing administrator can collect correspondence at an agreed office but has no authority to answer a legal demand. The plan needs a referral contact as well as a receiving location.
The bookkeeper handover agenda helps define which financial correspondence belongs within an outsourced engagement. Do not assume an adviser has accepted a general mailroom role.
Test receipt and follow-up
Use an authorised non-sensitive test letter through the proposed route where appropriate. Confirm it reaches the right person and they know what action applies. Separately verify any provider or sender update; one successful test does not prove every account has the new address.
Record the arrangement’s scope and review point. Keep unresolved updates visible after the keys are returned. The supplier completion review can preserve continuing correspondence tasks on otherwise ended accounts.
Give UK Auction Group the approved contact details relevant to the disposal programme. Keep that practical contact distinct from any formal address the business must maintain. Physical clearance should not leave important correspondence dependent on someone revisiting a building they can no longer access.
Sources
This guide is general information and education only. Legal, tax, employment and safety decisions may need a qualified adviser who knows your situation. Read the disclaimer.