Give context to the first photographs you send

Identify the location, approximate date taken where known, what the image covers and any relevant limitation. Use the same asset or room references as the accompanying note.

A fictional caption could say:

Workshop, rear area, photographed this week. The image shows the equipment currently in this area. Machine A remains in use for final work; the small tools on the right have not yet been checked against the ownership records.

This tells the recipient why the photograph is useful without implying everything pictured is available. Continuing-use notes can supply the operational qualification.

If a photograph is old, say so. If it shows only part of a room, identify the missing area rather than suggesting complete coverage. Do not guess a date from the order images happen to appear on a phone.

A visible machine is not evidence of ownership, permission to sell or present working condition. Describe what you know and what remains unverified. The recipient can then ask appropriate follow-up questions instead of relying on an accidental implication.

An incomplete-list note can explain omissions alongside the photographs. For several sites, make the location unmistakable; otherwise similar rooms or machines can be confused.

Take photographs only through authorised, safe access. Do not move equipment, climb or enter restricted areas to improve an enquiry image. Ask what alternative information would be useful where a view cannot safely be obtained.

Look for personal information, customer documents, computer screens and other material unrelated to the enquiry. The private-information review helps decide what should be omitted or appropriately redacted in the sharing copy. Preserve underlying records as required; do not alter original evidence to make the business's history look different.

Send the selected images to UK Auction Group through the agreed route, accompanied by the enquiry question. A folder of unnamed photographs asks the recipient to reconstruct the business situation from clues.

Good captions reduce that guesswork. They let the auctioneer distinguish what was observed from what still needs a record, a competent assessment or an authorised decision before the disposal scope can be settled.

Explore closure enquiries and records.